Introduction

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PayEx Billing creates invoices for PayEx ledger system. PayEx Billing compiles one-time and recurring fees and credits to an invoice per end customer. When creating an invoice, any debit or credit products are taken into account. The invoice is then exported to PayEx Ledger system (invoice service) and further to Distribution. Billing information can be received and loaded automatically all around the clock every day of the year.

Prerequisites

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Before you start implementing PayEx Billing the following is required:

• An Agreement Invoice Service with Billing together with:
  • A SFTP Client
  • Business Rules
• Revenue Accounting Rules

Feel free to contact us if you have any questions on how to get started.

Overview

Before getting started, have a look at the high level sequence diagram below, which will help you getting a better understanding of the process and the components necessary to implement Invoice Service.

All main steps of the invoice process are described below. Please note that all examples below are primarily for visualization, to help you get an understanding of the CUSIN file format and to support you in the implementation.

If you encounter any problem during implementation, don't hesitate to contact us.

Information overview

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PayEx Billing aggregates one-time and recurring fees & credits to one invoice per end customer. When creating invoice documents, any submitted discounts and credit products are taken into account. The invoice is then exported to PayEx ledgers and PayEx Distribution (creation of invoices and mailings in various channels).

When implementing Invoice Service Billing with Revenue Accounting, customer-specific configuration takes place

Bicus2 (Customerfile xml)

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Customerfileto billing (Bicus2) is used to submit end-user information to the PayEx Billing System. Bicus2 contains the end customer information for example address, subscriptionumbers and reccurring products to be processed in the PayEx Billing System.

KUB (Customerfile csv)

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Customerfile to billing (KUB) is used to submit end-user information to the PayEx Billing System. KUB contains the end customer's customer information together with all of the end customer's subscriptions and products to be processed in the PayEx Billing System.

PR01 (Productfile csv)

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Using PR01 files in the Payex Billing system gives possibilities to create non recurrent products on both customer and subscription level.

Communication of disposable products that will be placed at the end customer level. The product file contains information about price (+/-), VAT rate and the product name that is communicated to the end customer.

Product Catalog

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The product catalog contains instructions about how all products should be booked in correlation with revenue accounting.

Revenue Accounting Rules

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Receipt

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When one of  the above files are sent to us, and after PayEx has processed the file you will receive a receipt at the file and its content.

Each activity has their own set of result parameters

You can view the receipt and a detailed description here.

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Reports

After every billrun PayEx Billing creates reports that are been sent over to costumer. Some reports are sent when billing is done, some reports are sent in the end of the month (Revenue Accounting reports).

Invoice Journal Billing

A report created after billing have been runned, it contains all invoice numbers together with other information from the created invoices.

UnbilledReport

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After billing we create report BRPT001 + BRPT002, the reports contains companys queuepost that are sent for billing, but yet not invoiced. 

The BRPT001 report is ment to update your database or imported to excel.

The BRPT002 report is ment to be easy to read and understand, also easy to print but not import to a database. 

Both reports consists recurring and non recurring products.

Revenue Accounting

BillingAccounting

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After every billing where we have created invoices, we create a Revenue Accounting report BillingAccounting. The report including:

• Invoicenumber​

• VAT code

• Account

• ProductCode

• Group company code

• Cost center

• Amount

BilledInAdvanced

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Once a month PayEx Billing sends a report containing billed in advanced

UnbilledProduct

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Once a month PayEx Billing sends a report containing unbilled products

Test

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Error log

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If errors are encountered during file processing an errorlog will be created. Errors may refer to insufficient customer information or format errors.