9. ARAccounting

This is a technical overview of the ARAccounting report containing ledger bookkeeping data. The file is created on a daily basis.

ARAccounting_[1.0].png

ARAccounting

ARAccountingdescribes the accounting records (bookkeeping data) on a transactional level. 

Please note that your ARAccounting file, depending on package type and file version, might only utilize and/or contain a subset of all elements described below. See the XSD for your ARAccounting file version to learn more.

Encoding

The file uses UTF-8 encoding

Name convention

ARAccounting10_<CompanyNumber>_<DateTime>_<SerialNumber>.xml

Names ComponentDescription
CompanyNumberThe company number in our ledger system
DateTimeThe date and time that the file was created. Uses ISO 8601 format, YYYYMMDDhhmmdd
SerialNumberShould follow an uninterupted  number series, 00001 and so on.

Important to note!

  • Always use GLAccount and AccountingAction when setting up the processing of ARAccounting in your ERP.
  • If necessary, map the default PayEx Book Accounts to your own customized book accounts.
  • All accounting actions can be reversed/mirrored (exceptional cases only).
  • The sum of all short-term receivable from PayEx (GLAccount 1684/1390) is equal to each record of Client asset disbursement in the corresponding ARSettlement/Balance Report for the specified period.

Attributes

The ARAccounting contains the following attributes compared to ARAccountingDetail:

  • InterCompanyCode
  • VatCode
  • CustomerNo
  • GLAccount replacing BookAccount

Book Accounts

The following book accounts are default

Sweden

AccountSwedishEnglish
1510 Kundfordringar PayEx Accounts receivable PayEx
1513 Kundfordringar direktbetalda Accounts receivable Direct payment
1519 Osäker fordran Write down / Bad debt losses
1684 Kortfristig fordran PayExShort-term receivable from PayEx
2490Skuld till kund (reglering kreditfaktura) Liabilities to customer (credit invoice settlement)
2499Transportkonto (reglering kreditfaktura) Transport account (credit invoice settlement)
3591Intäkter för påminnelseavgift Revenue from Reminder fee
3592Intäkter för inkassoavgift Revenue from Debt collection fee
3593Intäkter för förseningsavgift Revenue from Business late fee
3594Intäkter för inkassokostnader Revenue from Debt Collection expenses
3595Intäkter för inkassoarvodenRevenue from Debt Collection expenses
3710Rabatt, restbelopp efterskänksRemaining amount to remission
3740Godkänd öresdiff tillgodo Rounding to whole units
8313DröjsmålsräntaInterest

Norway

AccountNorwegianEnglish
1500Kundefordringer PayEx Accounts receivable PayEx
1520Kundefordringer direktebetalte Accounts receivable Direct payment
1580Usikker fordringWrite down / Bad debt losses
1390Kortsiktig fordring PayExShort-term receivable from PayEx
2990Gjeld til kunde (regulering kreditfaktura) Liabilities to customer (credit invoice settlement)
2999Transportkonto (regulering kreditfaktura) Transport account (credit invoice settlement)
3900Inntekter fra purregebyrRevenue from Reminder fee
3180Rabatt, restbeløp at tilgiRemaining amount to remission
3180Godkjent øreavrunding til godeRounding

Transaction Cause

The following transaction causes are used.

Each code, with the exception of "Monitoring" (Sweden only), correspond to the credit cause chosen in the interface PayEx 360 when an invoice is manually credited.

Transaction cause (Accounting Detail)Swedish (PayEx 360)English (PayEx 360)
BankruptcyKonkursBankruptcy
CompositionArrangementAckordsuppgörelseComposition agreement
SettlementFörlikningConciliation
WrongAddressFelaktig adressIncorrect address
ComplaintReklamationComplaint
WrongRegNoFelaktigt/Saknar persnr/orgnrIncorrect/missing Reg no.
UnderAgeEj myndigUnderaged
DeceasedAvlidenDeceased
FraudBedrägeriFraud
DisputeTvistDispute
MonitoringBevakningMonitoring
ApprovedDiffRestbelopp efterskänksRemaining amount to remission

XSD Validation

The ARAccounting file must be validated toward an up-to-date XSD (ARAccounting_[x.x].xsd). You can download the latest version below.

Current XML schema description

A detailed description of the elements in the current version of the XML schema definition file (XSD) can be found here

Download current XML schema file

FileversionVersionReleasedateComment
ARAccounting_[1.X].xsd1.12016 

ChangeLog

Version 1.0

january, 2020

ARAccounting_[1.X].xsd

 Initial version (latest documented version)

Created by Fredrik Nilsson on 2021/06/29 16:52